NEXT MEETING:  Tuesday, May 8, 2012 at 7:00 pm

Co-Chair Positions: Maria Berntzen and Liz Maier
Treasurer: Jodi Campbell
Secretary: Kelly Malinoski
Key Communicator: Ashley Halbert
Fund Raising – Vacant (to be appointed)
Co-Volunteer Coordinators: Susan Sirrs and Jennifer Chin

Minutes

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Council Executive Position Descriptions

Responsibilities of School Council Executive:

Co-Chair (2 people)

• Oversee all School Council activities, ensuring that all business adheres to School Council Bylaws
• Prepare an agenda for all Meetings in conjunction with the Principal
• Chair all meetings of the School Council
• Act as spokesperson for the School Council after consultation with School Council Executive Members
• Serve as a Member of all Committees, ex-officio
• Act as cheque co-signing authority on the School Council Executive of up to one hundred dollars ($100.00) per month without prior approval of School Council
• Submit monthly reports to the School Newsletter as necessary, including sufficient notice of all scheduled meetings
• Submit an Annual Report  (including a summary of the School Council activities, a financial statement, and a copy of the minutes of each Meeting of the School Council) to the school principal and the Area Director by September 30 of each year
• Ensure the school is represented at system and Area II School Council Meetings

Key Communicator 

• Attend periodically scheduled Key Communicator Meetings
• Gather information on Board issues and activities
• Report at Regular Meetings as needed

Secretary 

• Record accurately the minutes of all Regular, Special and Executive Meetings of the School Council including, but not limited to, motions, resolutions, correspondence and an attendance roll
• Provide copies of minutes to all Executive Members and any concerned participant of the School Council who requests them
• Maintain and have available at Meetings, copies of all previous minutes back as far as the beginning of the previous school year
• Post a copy of the minutes of the most recent Regular Meeting on the Parent bulletin board and school website within seven (7) days of the Meeting

Treasurer 

• Act as co-signing authority on a current chequing account established for the purpose of administering all School Council funds
• Ensure the timely deposit of all revenue received by the School Council and the prompt payment of expenditures as directed by the School Council
• Provide a detailed monthly financial report at each Regular Meeting (continued next page)
• Provide a year-end financial statement for presentation at the Annual General Meeting and for submission to the Board by the School Council Chair

Responsibilities of Appointed Positions:

Fundraising Coordinator:

• Chair the Fundraising Committee
• Arrange a meeting with the Fundraising Committee and the Principal early

            in the school year for planning purposes

• Organize and coordinate volunteer needs through the Volunteer

            Coordinator

• Communicate financial needs through the Treasurer
• Report at Regular Meetings as needed

Co-Volunteer Coordinator (2 people): 

• Organize and coordinate a volunteer program in conjunction with the Principal
• Organize a volunteer orientation meeting early in the school year in conjunction with the Principal
• Maintain a current list of active Parent Volunteers
• Delegate volunteer duties according to School needs
• Act as liaison between School Staff and Parent Volunteers
• Report at regular meetings as needed