Calgary Board of Education CBE Home Education
5505 4A Street S.W., Calgary AB T2V 0Z7 | Home Education Grades 1-12
t | 403-777-8490 ext. 2177

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reimbursement guide

Each Home Education family is entitled to funding based on the program they have chosen. Below are the Guidelines and Policies that are currently in place:

  • CBE Home Education Reimbursement Guidelines
  • Alberta regulation

CBE Home Education Reimbursement Guidelines

Funding is available only for registered Homeschooling students. This funding is primarily for consumable materials: instructional materials and consumables must be clearly connected to the Learning Plan. All equipment purchases will need to be approved by the facilitator and Section 7.6 may apply.

CBE Home Education 2018-2019

 


Reimbursement Claim Form
(Updated November 2, 2018)

  1. Download the file first

  2. Open the downloaded file in acrobat reader ( if you don’t have acrobat reader, it is free HERE )

  3. Once completed, print and submit.

 

While putting together your claim, please adhere to the following:

  • Consult the Standards for Home Education Reimbursement to understand the goods or services that are eligible to be claimed.
  • Reimbursements can be submitted between November 1st – April 5th
  • Claim forms can be dropped off during office hours on Tuesday, Wednesday or Thursday. Maybe hyperlink the words “claim forms” here to the new form??
  • A separate form should be filled out for each child. Please ensure that the form is filled out correctly and completely as it will affect the time of return.
  • Only original receipts can be submitted (can be a photocopy for the second child if the amount is being split between siblings). The exception is a receipt needed for warranty purposes (in which case, enclose a copy).
  • If travelling, or under special circumstances, reimbursement forms and receipts can be scanned and submitted, but must show a penned signature.
  • Receipts submitted must be dated between the date of registration and April 5th of the current school year.
  • All receipts must be for resources that clearly support the Learning Plan.
  • Loose receipts must be taped to letter size paper (8 ½ x 11, single-sided) with all information clearly visible. 
  • It is preferable that one or two lump sums are submitted, first and/or second half of the school year.
  • If you have made a credit card purchase outside of Canada, you can either attach a copy of your credit card statement that shows the US exchange rate at the time of purchase, or refer to the exchange rate website to calculate the CAD total. https://www.bankofcanada.ca/rates/exchange/daily-exchange-rates/
  • The following can be claimed up to a maximum of 50% of your allowable funding amount: tangible assets, admissions/field trips, lessons taught by a certified instructor.
  • If the internet is a resource that is used to support your child’s learning plan, you can claim your internet fee by submitting one bill (ie. September’s bill) and multiplying 50% of the bill by 12 months on the claim form (without having to submit all 12 bills).
  • If the item being claimed is not listed in your learning plan as a resource, please add it and send the revised learning plan to your facilitator prior to submitting your claim.

 

 

Alberta Regulation

Alberta Regulation 145/2006 School Act HOME EDUCATION REGULATION

Funding 7.4
(4) A parent who receives funding under subsection (2)

(a) must

(i) use the funding only to defray the costs incurred by the parent for programs of study, instruction materials or other resources related to the home education program, and
(ii) provide the associate board or associate private school with receipts showing how the funding was spent,

and

(b) must not use the funding

(i) as a form of personal remuneration, or
(ii) to pay for travel costs or other expenses usually required to be paid by a parent of a student who is enrolled in a school operated by a board or private school.

(5) A parent may decline all or part of any funding offered by an associate board or associate private school under subsection (2).

(6) Any instructional materials, other than materials that cannot be used again, purchased by a parent with funding received under subsection (2), must be returned to the associate board or associate private school within one year following the student’s completion of the course to which the materials relate if the associate board or associate private school requests those materials within that year.

 

 

CBE Home Education Documentation:

Reimbursement Claim Form (Updated November 2, 2018)

Alberta Education Documentation:

Standards For Home Education Reimbursement (Updated September 2017)

Summary of Significant Changes For Reimbursement (Updated September 2017)

Home Education Regulation (With amendments including Regulation 136/2016)

 

Web Administrator: Monti Tanner
Last Modified: November 6, 2018